19th European Students' Conference

Answer 2
What are the main topics?
Please distinguish between sessions and conference topics.
The sessions (scientific contest) covers all medical fields. This means you can send in your abstract coming from all fields of medical research.
The conference topics include key-note lectures, workshops, panel discussions etc. The topic of this year is "Head forward". For further information have a look at this years' conference topics.
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Answer 3
What does "active and passive participants" mean?
Active Participation
Your main task at the 19th ESC is the presentation of your scientific work either oral or with a poster in front of the audience. By presenting your scientific work in sessions with other active participants, you can qualify yourself as the winner of your session. Out of all the session winners, a scientific jury will choose the best ones who will be awarded during our Closing Ceremony at the end of the conference. Furthermore you can of course participate in any other session or workshop and in any special or social event. Any active applicant who is not selected by our scientific jury is very welcome to participate passively.

Passive Participation
Passive participants will have the opportunity to meet professors and to take part in our programme (for example in workshops, in social programme etc.), but will not be allowed to hold a presentation during the sessions. Moreover, they can visit any session, workshop or lecture they want to. As an active participant you take part in the scientific contest by presenting a poster or doing an oral presentation. As a passive you are allowed to attend all sessions, workshops and lectures. However, you are not able to take part in the scientific contest or to win a prize.

For more detail, please take a look at our definitions.
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Answer 4
How can I apply for participation?
Sorry, application is no longer possible.
(Back to Top)

Answer 5
What are the application guidelines?
Take a look at the application guidelines.
(Back to Top)

Answer 6
Can I apply for more than one presentation?
No. Please note that you may only submit one abstract this year!
(Back to Top)

Answer 7
What are the guidelines for presenting a research work?
You will find information about that if you click on the presentation guidelines.
(Back to Top)

Answer 8
Does my abstract need to be in a special file format?
We do not require any special file format. You may simply "copy and paste" your abstract into the appropriate field. A possible structure for your abstract is given in the application form. Please, pay regard to the letter-figure-guideline.
(Back to Top)

Answer 9
Can I hand in an abstract about a project which is not yet finished?
Of course you can. Please note that the participants will be chosen from the submitted applications by a scientific jury. Thus your project should thoroughly be described to convince the scientific committee of your work's quality and the significance of the results to be expected.
(Back to Top)

Answer 10
Can two or more persons apply as authors for one abstract?
No! Only one person is allowed to present the work and to be the exclusive author. Other persons, working on the same project, may apply with their own abstract or can be mentioned as co-authors.
(Back to Top)

Answer 11
When is the deadline for sending in an abstract?
The final deadline for the call for abstracts was the 22nd of June 2008.
(Back to Top)

Answer 12
What are the guidelines for sending in an abstract?
Only abstracts submitted in English will be reviewed. They must not contain more than 3000 characters and should include the author's (and co-authors') name, mentor and the institution. Abstracts should not contain tables and/or pictures. Abstracts should contain a heading, aim, method, results and conclusion. Notice, that every single character regardless of which function (author's name, title, text body etc.) it is must be typed in Unicode!
(Back to Top)

Answer 13
Can I submit a graphic within my abstract?
Sorry, you actually cannot submit graphics together with your abstract. As our reviewers can estimate from what you write how good the described work may be, it is not necessary to send an extraordinary well designed paper. The only thing we want to know a little more in detail is what your work is about and what your methods and results are.
(Back to Top)

Answer 14
How can I pay the conference fee?
Our Online-Payment-System is closed now. If you have not already paid, please pay cash at the registration desk!
(Back to Top)

Answer 15
When do I pay the conference fee?
If you have not already paid, please pay at your registration day: Sunday and Monday respectively.
(Back to Top)

Answer 16
Will I get travel grants?
Unfortunately, we cannot give travel grants to all the participants.

The application for travel grants is possible now for all accepted active participants. Please apply with the application form in the login area.

In case of getting travel grants the money will be set against your fees during the registration.
(Back to Top)

Answer 17
Can you please send me an invitation letter?
Yes. All invitations of registrations until the 1st August have been sent by e-mail. All passive participants who register henceforth, please contact Ms. Levasseur at infos@esc-berlin.com.

(Back to Top)

Answer 18
What about accommodation?
All hostels that we have reserved for you are full now. We recommend another hostel that you can find here! Please note that we have nothing to do with this third hostel and contact it by yourself.
(Back to Top)

Answer 19
I cannot come to the conference. Can my co-author do the presentation?
Yes, if you cannot come to the conference, you may assign your rights to your co-author with an application in the login area. Please pay attention to the following rules:
1. If you or your co-author want to pay online, you have to pay with your account.
2. The abstract will be printed in the abstract book, but you will loose the following privileges:
- Right to take part in the conference as an active or a passive participant (exepting extra payment)
- Right to present the abstract at the ESC
- Right to apply for travel grants
- Right to win any awards (research award included)
- Credit points/Impact points
Subject to change without prior notice.
3. The named rights will be transferred to your co-author.
4. The co-author will register at the conference with the ID and the name of the author.
(Back to Top)

Answer 20
Who can I contact if I have any further questions?
Shirin Levasseur is in charge for all our applicants. Please contact her, if you don't find your question answered in our FAQs at infos@esc-berlin.com! For questions that concern technical problems, please contact webmaster@esc-berlin.com.
(Back to Top)

>> FAQ	Last update: September 22nd
Question 1 When will the conference take place and where?
Question 2 What are the main topics?
Question 3 What does "active and passive participants" mean?
Question 4 How can I apply for participation?
Question 5 What are the application guidelines?
Question 6 Can I apply for more than one presentation?
Question 7 What are the guidelines for presenting a research work?
Question 8 Does my abstract need to be in a special file format?
Question 9 Can I hand in an abstract about a project which is not yet finished?
Question 10 Can two or more persons apply as authors for one abstract?
Question 11 When is the deadline for sending in an abstract?
Question 12 What are the guidelines for sending in an abstract?
Question 13 Can I submit a graphic within my abstract?
Question 14 How can I pay the conference fee? / I don't possess a credit card. What can I do?
Question 15 When do I pay the conference fee?
Question 16 Will I get travel grants?
Question 17 Can you please send me an invitation letter?
Question 18 What about accommodation?
Question 19 I cannot come to the conference. Can my co-author do the presentation?
Question 20 Who can I contact if I have any further questions?

Answer 1 When will the conference take place and where? The 19th ESC will take place from 29th September - 3rd October 2008 in Berlin, Germany. (Back to Top)
Answer 2 What are the main topics? Please distinguish between sessions and conference topics. The sessions (scientific contest) covers all medical fields. This means you can send in your abstract coming from all fields of medical research. The conference topics include key-note lectures, workshops, panel discussions etc. The topic of this year is "Head forward". For further information have a look at this years' conference topics. (Back to Top)
Answer 3 What does "active and passive participants" mean? Active Participation Your main task at the 19th ESC is the presentation of your scientific work either oral or with a poster in front of the audience. By presenting your scientific work in sessions with other active participants, you can qualify yourself as the winner of your session. Out of all the session winners, a scientific jury will choose the best ones who will be awarded during our Closing Ceremony at the end of the conference. Furthermore you can of course participate in any other session or workshop and in any special or social event. Any active applicant who is not selected by our scientific jury is very welcome to participate passively. Passive Participation Passive participants will have the opportunity to meet professors and to take part in our programme (for example in workshops, in social programme etc.), but will not be allowed to hold a presentation during the sessions. Moreover, they can visit any session, workshop or lecture they want to. As an active participant you take part in the scientific contest by presenting a poster or doing an oral presentation. As a passive you are allowed to attend all sessions, workshops and lectures. However, you are not able to take part in the scientific contest or to win a prize. For more detail, please take a look at our definitions. (Back to Top)
Answer 4 How can I apply for participation? Sorry, application is no longer possible. (Back to Top)
Answer 5 What are the application guidelines? Take a look at the application guidelines. (Back to Top)
Answer 6 Can I apply for more than one presentation? No. Please note that you may only submit one abstract this year! (Back to Top)
Answer 7 What are the guidelines for presenting a research work? You will find information about that if you click on the presentation guidelines. (Back to Top)
Answer 8 Does my abstract need to be in a special file format? We do not require any special file format. You may simply "copy and paste" your abstract into the appropriate field. A possible structure for your abstract is given in the application form. Please, pay regard to the letter-figure-guideline. (Back to Top)
Answer 9 Can I hand in an abstract about a project which is not yet finished? Of course you can. Please note that the participants will be chosen from the submitted applications by a scientific jury. Thus your project should thoroughly be described to convince the scientific committee of your work's quality and the significance of the results to be expected. (Back to Top)
Answer 10 Can two or more persons apply as authors for one abstract? No! Only one person is allowed to present the work and to be the exclusive author. Other persons, working on the same project, may apply with their own abstract or can be mentioned as co-authors. (Back to Top)
Answer 11 When is the deadline for sending in an abstract? The final deadline for the call for abstracts was the 22nd of June 2008. (Back to Top)
Answer 12 What are the guidelines for sending in an abstract? Only abstracts submitted in English will be reviewed. They must not contain more than 3000 characters and should include the author's (and co-authors') name, mentor and the institution. Abstracts should not contain tables and/or pictures. Abstracts should contain a heading, aim, method, results and conclusion. Notice, that every single character regardless of which function (author's name, title, text body etc.) it is must be typed in Unicode! (Back to Top)
Answer 13 Can I submit a graphic within my abstract? Sorry, you actually cannot submit graphics together with your abstract. As our reviewers can estimate from what you write how good the described work may be, it is not necessary to send an extraordinary well designed paper. The only thing we want to know a little more in detail is what your work is about and what your methods and results are. (Back to Top)
Answer 14 How can I pay the conference fee? Our Online-Payment-System is closed now. If you have not already paid, please pay cash at the registration desk! (Back to Top)
Answer 15 When do I pay the conference fee? If you have not already paid, please pay at your registration day: Sunday and Monday respectively. (Back to Top)
Answer 16 Will I get travel grants? Unfortunately, we cannot give travel grants to all the participants. The application for travel grants is possible now for all accepted active participants. Please apply with the application form in the login area. In case of getting travel grants the money will be set against your fees during the registration. (Back to Top)
Answer 17 Can you please send me an invitation letter? Yes. All invitations of registrations until the 1st August have been sent by e-mail. All passive participants who register henceforth, please contact Ms. Levasseur at infos@esc-berlin.com. (Back to Top)
Answer 18 What about accommodation? All hostels that we have reserved for you are full now. We recommend another hostel that you can find here! Please note that we have nothing to do with this third hostel and contact it by yourself. (Back to Top)
Answer 19 I cannot come to the conference. Can my co-author do the presentation? Yes, if you cannot come to the conference, you may assign your rights to your co-author with an application in the login area. Please pay attention to the following rules: 1. If you or your co-author want to pay online, you have to pay with your account. 2. The abstract will be printed in the abstract book, but you will loose the following privileges: - Right to take part in the conference as an active or a passive participant (exepting extra payment) - Right to present the abstract at the ESC - Right to apply for travel grants - Right to win any awards (research award included) - Credit points/Impact points Subject to change without prior notice. 3. The named rights will be transferred to your co-author. 4. The co-author will register at the conference with the ID and the name of the author. (Back to Top)
Answer 20 Who can I contact if I have any further questions? Shirin Levasseur is in charge for all our applicants. Please contact her, if you don't find your question answered in our FAQs at infos-Please, delete this text.- @esc-berlin.com! For questions that concern technical problems, please contact webmaster-Please, delete this text.- @esc-berlin.com. (Back to Top)